🎉 Event Overview

• Event Name: John's Birthday Bash
• Date & Time: July 15, 2025, 7:00 PM
• Location: Sunset Beach Club (Google Maps Link)
• Party Theme & Dress Code: Tropical Luau - Hawaiian Shirts & Sundresses
• Organizer & Helpers: John, Sarah, Michael

🎟️ Guest List & Invitations

• Guest List:
  • [x] Sarah | Confirmed | Bringing a plus one
  • [ ] Michael | Pending | Might be late
  • [x] Lisa | Confirmed | No dietary restrictions
  • Send Invitations: Email & WhatsApp group created
  • Dietary Restrictions Tracker: Vegetarian options for Sarah
  • Seating Arrangements: Reserved VIP area for close friends

🎭 Party Schedule & Activities

• Pre-Event Setup Time: 5:00 PM
• Guest Arrival & Welcome Drinks: 7:00 PM
• Main Activities:
  • 7:30 PM: Beach Volleyball
  • 8:30 PM: Live Band Performance
  • 9:30 PM: Fireworks Show
• Food & Cake Cutting Time: 8:00 PM
• Closing & Cleanup: 11:30 PM - Assigned to volunteers

🍽️ Food & Drinks Planning

• Menu Planning:
  • [x] Appetizers: Mini Tacos, Fruit Skewers
  • [x] Main Course: BBQ Ribs, Grilled Salmon, Vegan Pasta
  • [x] Desserts: Chocolate Fountain, Ice Cream Bar
  • [x] Beverages: Cocktails, Mocktails, Soft Drinks
• Catering Contact Details: Sunset Catering - (123) 456-7890
• Shopping List & Budget Tracking:
  • Drinks - $200
  • Decorations - $150
  • Entertainment - $500

🎈 Decorations & Setup

• Theme & Color Palette: Blue, Yellow, and Green (Tropical Theme)
• Essential Decorations Checklist:
  • [x] Balloons
  • [x] Banners
  • [x] Tables & Chairs
  • [x] String Lights
• Vendor Contacts & Budget: Amazon Orders - $300

🎵 Entertainment & Music

• Playlist Link (Spotify/YouTube): Party Hits 2025 Playlist
• Live Band/DJ Contact: DJ Max - (987) 654-3210
• Games & Icebreakers List:
  • [x] Limbo Contest
  • [x] Dance-Off
  • [x] Photo Scavenger Hunt

💰 Budget & Expenses Tracker

• Planned Budget vs. Actual Spending:
  • Planned: $2,000
  • Spent: $1,750
• Category Breakdown:
  • [x] Venue - $700
  • [x] Food - $500
  • [x] Drinks - $200
  • [x] Entertainment - $500
  • [x] Decor - $150
  • [ ] Miscellaneous - $50
• Payment Due Dates & Vendor Contacts:
  • Caterer - Paid
  • DJ - Due July 10

📷 Photography & Memories

• Photographer/Videographer Contacts: Emma - (555) 333-2222
• DIY Photo Booth Checklist:
  • [x] Props (Hats, Glasses, Signs)
  • [x] Backdrop (Tropical Print)
  • [x] Camera Setup (Tripod & Self-Timer)
• Party Photo Gallery (Google Photos Embed): Party Album Link